8.6.8. Editing Automatic Deletion Settings

Engineering Knowledge Manager

User's Guide | Chapter 8: Managing Repository Data | 8.6. Editing Objects |

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### 8.6.8. Editing Automatic Deletion Settings

You can specify that you want EKM to automatically delete a selected object from the repository. You can enter the expiration date explicitly. You can also specify whether the expiration date should be automatically extended when the object is modified. In this case, the expiration date will be modified to a new date that is equal to the current date plus the default automatic deletion time period specified in the ekm.xml configuration file. The default automatic time period is 5 years for files and folder objects and 1 year for all other objects. See Specifying General Server Settings in the Administration Guide for details on changing these default settings.

You will be able to change automatic deletion settings only if:

1. You have both `Delete` and `Modify` permissions on the object.

2. It is checked out to you (if it is under version control).

3. No other user has exclusive control of it.

To edit automatic deletion settings:

1. Select the object(s), then select (Edit) > Automatic Deletion Settings.

2. Select Allow automatic removal of this object to edit the parameters. The dialog box expands to show more options.

   Figure 8.27: Automatic Deletion Settings Dialog Box

3. Click the calendar icon to open a pop-up calendar where you can specify the expiration date. See Using the Pop-up Calendar to Specify a Date for details. Note that you cannot type a date directly in the Enter expiration date edit box.

   Important: When you click the calendar icon on an iPad tablet device, you will be asked to create a new contact or add to an existing contact instead of opening the pop-up calendar. Ignore this message.

4. Select Automatically increase expiration date on modification if you want the expiration date to be added to the current date whenever the object is modified.

5. Click OK.

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