1.1. Licensing and Access

Engineering Knowledge Manager

Installation Guide | Chapter 1: Introduction to EKM |

Chapter 1: Introduction to EKM |  | 1.2. License Usage
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## 1.1. Licensing and Access

When a user signs in to an EKM workspace, a license is checked out that is based on the access level currently assigned to that user in that workspace (see Setting Up Users and Groups in the Administration Guide).

License types and the privileges they hold are presented below. If you need help, contact your EKM system administrator or ANSYS Technical Support representative.

Table 1.1: License Types/Access Levels

License Type/Access Level | User Privileges | User Restrictions

Shared

- Can be added to the `admin` group

- Can add and modify content in both My Data and Shared Data

- Can launch jobs, processes and applications

- No restrictions

  [a]

Analyst

- Can add and modify content in My Data

- Can view and download content in Shared Data

- Can launch jobs, processes and applications

- Cannot add/modify content in Shared Data

Basic

- Can view and download content in Shared Data

- Can access and execute shared search queries

- Cannot add/modify content in Shared Data (limited actions available)

- Has no access to My Data, the Extraction Monitor, or the Recycle Bin

  [b]

- Cannot launch jobs, processes, or applications

[a] A user with a `Shared` license will not have access to the Administration section unless he or she is added to the `admin` group. [b] lf a user has been signed in to a workspace with a `Basic` license because his or her assigned Access level in that workspace is `Basic`, he or she will not see My Data or the Extraction Monitor displayed in the interface. However, if a user has been signed in to a workspace with a `Basic` license due to license fallback (as described in License Fallback When Licenses are Unavailable), and his or her assigned Access level in that workspace is actually `Shared` or `Analyst`, he or she will see My Data and the Extraction Monitor displayed in the interface, but will have only read-only access in those folders.

For more information about the My Data and Shared Data repository folders, see Navigating the Repository in the User’s Guide.

In most cases the user will be connecting to their default workspace when they sign in to EKM. However, if they are using a bookmarked URL, they may be connecting to a different workspace that is not their default.

When a user signs out of EKM, his or her license is released, provided that it is not still being used. See License Usage for details.

Note:

- Only users with `Shared` access can be added to the `admin` group. Once added to this group, their access level cannot be changed.

- A user can only perform an action on an object if he or she has both the appropriate license and object-level permission to perform that action. For example, if a user is granted Modify permission on an object in Shared Data, but only holds an `Analyst` license, the user will not be able to modify the object, because the `Analyst` license does not allow editing in Shared Data. The user would need a `Shared` license to modify that object.

  Similarly, if a user is denied Modify permission on an object in Shared Data, but holds a `Shared` license (which allows editing in Shared Data), that user will not be able to modify that object. The user would need to be granted Modify permission on that object at the object level.

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