15.3. Managing Tasks Assigned to You

Engineering Knowledge Manager

User's Guide | Chapter 15: Starting and Managing Processes |

15.2.6. Deleting a Process |  | 15.3.1. Viewing the Status and Details of a Task
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## 15.3. Managing Tasks Assigned to You

There are three ways in which you can access a task that is assigned to you:

- Open the task from an email link

- Open the task from the My Tasks gadget on your dashboard

- Open the process on the Process Monitor page and click on the task in the process

When a task is ready to be started, an email is sent to the Assignee of the task and the item is placed on the assignee's My Tasks page in the Processes section. An assignee can be a single user or a group. If it is a group, then the task will be assigned to all users in the group and each member will have the item placed on their My Tasks page. If the task is assigned to a single user, it will be automatically started by EKM.

Note: If you are already signed in to EKM and click on an email link that you have received from EKM, a new EKM session will open in a new browser tab or window.

On the My Tasks page, the Status of the task will be set to In Progress.

Figure 15.12: Task on My Tasks Page

If the task had been assigned to multiple users in a group, the first user to start the task will get exclusive rights to the task and the task will be removed from the My Tasks page of other users. Tasks that are not used by a process are automatically set to Omitted.

If multiple items are listed in My Tasks you can sort the list by Name, Process, Process Template, Status and so on by clicking the appropriate column header in the file list window. You can also filter the list according to any of the properties shown. For example, you can filter the list to show only tasks with `In Progress` status. For more information, see Filtering the View.

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